Executive Assistant

We are seeking an experienced Executive Assistant to support the Founder and CEO of a successful matchmaking business. This is a calendar-commanding, chaos-clearing, high-standard-support role for someone who can run with big ideas, keep all trains on track, and intuitively know what needs to happen before being told.

You?ll act as the CEO?s second brain, schedule wrangler, matchmaking coordinator, and project quarterback?with an eye for detail and a vibe for luxury. You?ll organize her world so she can stay focused on the big vision, while you keep everything behind-the-scenes running smoothly.

This role requires a dynamic individual who strives for perfection in his or her work, has a high level of emotional intelligence, and is passionate about being a great support system for a high level CEO.

You are?

-The person people trust to ?just handle it?

-Obsessed with organization and follow-through

-Calm under pressure, even when managing wild moving pieces

-A great, clear communicator

-A master of Google Calendar, coordination, and contingency plans

-Someone who understands luxury, aesthetics, and discretion

-Emotionally intelligent, intuitive, and always five steps ahead

-Able to mirror the CEO?s tone in writing and communication

-Comfortable managing both VIP clients and vendors with professionalism and confidentiality

-A little bit Type-A, a little bit cool creative, and a lotta bit get-it-done energy

-The ultimate animal lover

Key Responsibilities:

• Managing CEO?s calendar and multiple inboxes
• Scheduling appointments through Calendly
• Organizing a hectic Google Drive
• Keeping emails, tasks, and documents organized at all times
• Acting as a point of contact for CEO while communicating with various vendors and clients
• Vetting and scouting women for matchmaking database
• Keeping track of database, updating profiles, and collecting verification videos
• Coordinating date logistics (making reservations, sending reminders, follow-ups)
• Being the point person for VIP clients and their dates
• Occasionally help coordinate vet appointments, groomers, pet sitters, or logistics for 6 dogs + 3 cats
• Updating company files and documents
• Managing multiple projects at the same time
• Coordinating ?glow-up? events
• Working proactively and completing projects without having to be told
• Maintaining a no task too big, no task too small mindset
• Provide daily recaps and overview of upcoming meetings

Qualifications:

-Previous experience as an Executive Assistant, Project Manager, or Operations Manager, ideally within a high-end, fast-paced, or luxury brand environment.

-Ability to work independently in fast-paced environments

-Proficient in Google Suite (Drive, Calendar, Docs, Sheets)

-Familiar with Calendly, SmartMatch, ConvertKit, Kajabi, TypeForm, Zapier, etc.

-Effective and clear communicator

-High level of emotional intelligence

-Strong organizational and time management skills

-Ability to multitask

?What you?ll get?

-A front-row seat to building a luxury brand that changes lives

-Full access to high-level matchmaking, dating psychology, and luxury coaching strategy

-Flexible remote work?with structure and clarity

-A long-term role where you?re not just a support person, but an integral part of the legacy

-Occasional glam, photo shoot, or glow-up event involvement (if that?s your thing)

Salary: To be discussed

Type: Full-Time, Long-Term

Location: Remote position, West Coast/California Preferred